Tour of Ayrshire Cycling Festival
29th and 30th April 2017
HQ St Joseph’s Academy, Grassyards Rd, Kilmarnock KA3 7SL
HQ St Joseph’s Academy, Grassyards Rd, Kilmarnock KA3 7SL
What is the Tour of Ayrshire including Marmotte Ècosse?
The ToA including Marmotte Ècosse Gran Fondo is a prestigious cycling festival event which will take place over closed roads and it is expected to attract around 6000 cyclists of all abilities.
Tour of Ayrshire including Marmotte Ècosse is one of 19 events worldwide, that make up the UCI Gran Fondo World Series. The event comprises of a Time Trial (20km), Team Time Trial (20km) and a Gran Fondo (113km), the Marmotte Ècosse. This is the first time a Marmotte event has been held outside mainland Europe.
The event will take place on Saturday 29 and Sunday 30 April 2017.
Saturday 29 April
Sunday 30 April
In addition, an Expo will run throughout the weekend within Kay Park and St Joseph’s Academy, with stalls and pop-up shops, food and drink, plus other attractions. Residents, as well as visitors, in the area will be encouraged to enjoy the activities and soak up the atmosphere at the Expo. It is envisaged that in addition to cycling related information and sales, local businesses, clubs and organisations on the route will also have the opportunity be represented at the Expo.
The main event HQ will be Kay Park, St Joseph’s Academy and Town Centre of Kilmarnock, although the route for the races extends to include many East Ayrshire communities.
Kay Park and St Joseph’s offer a central location with a great deal of outdoor space; it is also central to Kilmarnock Town Centre, bus station and train station and will therefore encourage visitors to make the most of other attractions throughout East Ayrshire including restaurants and bars, as well as local activities and events.
The races between them cover virtually all towns and villages in the area - Cumnock, Galston, Kilmarnock, Newmilns, Catrine and Sorn, amongst many smaller areas - maximising the opportunities for tourists and participants to view our breath-taking scenery.
Who is organising the event?The event is being organised by cycling specialists Golazo Cycling, supported by East Ayrshire Council and Ayrshire Roads Alliance.
The organisers of this event have successfully brought together local, national and international partners in the form of local charity Braveheart Cycling Fund, Marmotte (major European cycling brand), Scottish Cycling and the worldwide governing body of cycling, the UCI.
This is a major participation event and offers an opportunity to promote and further enhance East Ayrshire’s reputation as a major sporting destination.
The hosting of this event brings many benefits to the area including opportunities to promote lifelong physical activity especially cycling; economic benefits for local businesses across East Ayrshire and an opportunity to promote East Ayrshire as a tourist destination with the many Council, Voluntary and Community led attractions on offer for visitors to the area.
In order to safely deliver a world-class sporting event, we must secure the routes and make sure they are clear of any vehicles. This protects both participants and spectators and will involve road closures throughout the whole route.
Before the event begins, road closures are necessary to:
Rolling road closures will be used wherever possible along the whole route to reduce the impact of road closures on residents and businesses throughout the day. The route is split into sectors and each sector will have specific times for closures to help you plan your day.
After the event a pace vehicle has passed by, the removal of barriers, signage and the reinstatement of any street furniture will begin. The pace vehicle is a car that identifies the end of the race. This vehicle will be clearly marked and visible.
Full details of road closures for the weekend will be made available shortly.
On the event day, prior to entering a road that leads to a road closure, drivers will be made aware of restrictions. Road closure points will be staffed by an event steward to ensure the event route is secured.How long will roads used for the event be closed?
The length of closure depends on the location of the road on the event route. The organisers want to minimise the disruption to local residents and businesses, and therefore we will be working hard to ensure the roads are only closed for as long as is absolutely necessary.
Rolling road closures will be used wherever possible along the whole route to reduce the impact of road closures on residents and businesses throughout the day. The route is split into sectors and each sector will have specific times for closures to help you plan your day.Will the road closures have an effect on the wider road network?
Due to the route on both Saturday and Sunday being very rural, the traffic impacts are reduced.
On Saturday 29th April , traffic will be impacted in and around the Chrono route but there will not be any wider road network disruptions. On Sunday 30th April, there may be some disruption caused.
Vehicles will not be able to cross the route while the road closures are in place, though local access will be maintained for as long as possible. To allow access across closed roads on the event route, pedestrian access will still be possible but pedestrians must be aware of the riders and ensure they do not put themselves or riders at risk when crossing.What access will there be for people living and working in the roads that are closed?
Access restrictions will depend on the location and time that the events pass through, and local access will be maintained for as long as possible. These will be put in place to balance the smooth running of the events while maintaining the safety and security of participants, residents and spectators.What access will there be for visitors or deliveries to homes and businesses during the closure period?
Any disruption is regrettable but, by working with the event and planning ahead, affected residents and businesses can minimise the impact. While the roads are closed, residents will not be able to drive through barriers or road closures. Advance notice of the date, time and location of road closures will be provided. By taking note of this information residents/businesses are encouraged to:
There will be no opening of road closures while the events are in progress. This is important to ensure not only that the event is not disrupted, but also it is vital for public safety. We will provide details of when roads will close in advance of the event and you are encouraged to use this information to plan ahead and minimise any potential disruption.Will compensation be paid for inconvenience or lost business revenue?
There will not be any payments for inconvenience or lost business revenue.What arrangements have been made for blue light and critical services vehicles to access the roads that are closed?
Planning for the events involves the Police, Fire, Rescue and Ambulance Services and other critical services. Emergencies will be treated in the usual way, and the safety of residents and visitors will be dealt with as a priority.Will road repairs be undertaken to resolve any issues that might affect the cyclists?
The quality of the road surface does not need to be perfect but must be deemed safe by the organisers; they are working closely with all highways authorities to ensure that their annual maintenance works are timed to ensure that the route road surface is appropriate for the events.
Highway Authorities’ ongoing highway maintenance activities will ensure the events routes are repaired to the required standard, with the event promoter funding any repairs which are required over and above the usual Highway Authority standard of repairs.
All races will require road closures on the route and traffic orders have already been issued to enable this. These essential closures are required to secure the route and protect participants, spectators and members of the public.
A traffic management company will travel around the route, closing roads to ensure no vehicles come on to the road. The road will be legally closed by the implementation of a Temporary Traffic Regulation Order (TTRO). The closure will be legally enforced for the safety of both participants and residents. The road will be opened on or before the time stated for each sector of the route unless Police Scotland and Ayrshire Roads Alliance decide there are significant safety issues that prevent this.
Road closures will vary throughout the event, according to the day, location, Route Sectors and the specific event; full details can be found in the tables below:
Saturday 29th April 2017 –
|Road Closure Start Time||Road Closure Finish Time|
|Grassyards Road / C10 / C85 / C66 / A719 / C33 / C10||09.00||17.30|
Sunday 30th April 2017 -
|Route Sector||Location||Road Name / Closure Area||Road Closure Start Time||Road Closure Finish Time|
Main Street - A71
Windyhill Road – C104
|6||Milrig||Cross Street / C105
Rigg Road - C23
|Main Street – B7083
Tanyard Road – A70
New Bridge Street
Ayr Road – A70
Skares Road – B7046
Glaisnock Street – B7083
Lugar Street – B7083
Barhill Road – A70
|Muirkirk Road – A70
|Main Street - B743||10.45||15.45|
Will the road closures have an effect on the wider road network?
There is potential that some roads that aren’t closed will see increased levels of traffic due to diversions. There is also a likelihood that some bus services are altered in order that they will be able access smaller roads as part of diversions and some bus stops may have to be moved temporarily. We are liaising with transport providers to ensure that alternative transport arrangements are in place during the road closure period.
Pedestrian access will be permitted, however pedestrians are reminded that the roads are closed. Cyclists and vehicles within the race travel at high speeds. It is the pedestrians responsibility to cross the roads safely.
Residents and businesses who will be affected by the road closures will receive a leaflet containing event and closure information. There will also be Community Briefings held within different locations in advance of the event.
How will Buses be affected?
There will be a range of diversions in place and in some areas the bus stops will be temporarily moved.
Saturday 29 April
|Bus Route||Area||Last affected bus before road closure||Normal service resumes||Any Temp Arrangements i.e. temp bus stops or reroute of service|
|332 Shuttle Bus||Galston/Moscow/Fenwick/ Kilmarnock||No service||No Service||Bus service suspended all day|
|No 5||Local Kilmarnock service||Normal service
||Normal service||Bus service will operate as normal Saturday service with temporary diversion to Kennedy Drive via South Dean Road|
|No 6 & 7||Local Kilmarnock service||Normal service||Normal service||Temporary re-routing at Lyndsay Drive and Cameron Drive to Mackellar Road with some temporary bus stops scheduled for use throughout the day|
Sunday 30 April
|Bus Route||Area||Last affected bus service||Normal Service Resumes||Any Temp Arrangements i.e. temp bus stops or reroute of service|
|No 6 & 7||Kilmarnock||As normal||As normal||Temporary route at Lyndsay Drive and Cameron Drive with temporary bus stops operating.|
|No 1||Stewarton-Kilmarnock-Priestland Priestland- Kilmarnock- Stewarton||Depart Priestland - 0900 Depart Kilmarnock - 0930||16.30||Service between Galston-Priestland-Galston suspended between 0900 and 1600 except one will operate in each direction departing Priestland- Galston and Galston - Priestland 12.10|
|No 1||Kilmarnock / Galston
|Service operating between Kilmarnock – Galston and Galston – Kilmarnock will operate a normal scheduled bus service|
|No 42||Cumnock to Ayr||0910||16.10||Service as normal Sunday some diversions in operation. Service will exit Cumnock Bus terminal via B7083/A76 and enter Auchinleck using Barony Road from A76. Entry and exit to/from Catrine via A76/ B713 to Newton Street|
|No 42||Ayr to Cumnock||0910||15.10||Service as normal Sunday some diversions in operation. Service will enter/exit Catrine on B713/ Newton Street. Entry and exit to Auchinleck from A76 via Barony Road.|
|No 42||Cumnock to Muirkirk||09.05||15.05||Service will be suspended throughout the closure period.|
|No 42||Muirkirk to Cumnock||09.35||15.35||Service will be suspended throughout the closure period.|
|No 343||New Cumnock to Ayr via Catrine||N/A||15.10||Services will run as per normal Sunday schedule but with necessary diversions.
Service will access Netherthird and Craigens as normal via A76 then divert to Cumnock Bus Terminal via A76/A70. Exit from Cumnock Bus Terminal via A70/A76. Entry to Auchinleck via A76/Barony Road, Entry to Catrine via A76/A713 to Newton Road. Service via Auchinleck-Cumnock on B7083
|No 343||Ayr to New Cumnock via Cumnock New Cumnock to Ayr via Cumnock||08.45||14.45 15.10||Service as normal Sunday with diversions in operation.|
|No 343||Cumnock to Ayr||09.45||15.45||Service as normal Sunday with diversions in operation.|
|No 343||Cumnock to New Cumnock||09.46||15.46||Service as normal Sunday with diversions in operation.|
|X76 / X76B||Kilmarnock to Cumnock||N/A||15.10||Service as normal Sunday with diversions in operation. Service will enter Auchinleck via A76/Barony Road and Enter Cumnock Bus Terminal via A76/A70. t Cumnock Bus terminal via B7083/A76 and enter Auchinleck using Barony Road from A76. Entry and exit to/from Catrine via A76/ B713 to Newton Street|
|X76 / X76B||Cumnock to Kilmarnock||09.05||15.05||Service will enter Auchinleck via A76/Barony Road and Enter Cumnock Bus Terminal via A76/A70. t Cumnock Bus terminal via B7083/A76 and enter Auchinleck using Barony Road from A76. Entry and exit to/from Catrine via A76/ B713 to Newton Street|
|No 246||Cumnock to Dumfries||09.15||15.15||Service as normal Sunday with diversions in operation.|
|No 246||Dumfries to Cumnock||N/A||13.35||Service as normal Sunday with diversions in operation.|
What access arrangements are in place for local residents and businesses?
Access restrictions will vary from place to place and will depend on the location and time that the event passes through each town/village. All road closure timings will be kept to a minimum level allowing a safe and secure event. In any event, we will be making every effort to mitigate disruption on the local roads.
These restrictions are necessary to ensure the smooth running of the event while maintaining the safety and security of participants, residents and spectators.
During the road closure period, residents will not have access to the roads closed until the closures have been lifted. We are working with local care providers to maintain access for essential care on the day of the event, as well as local GPs and Doctors on Call Service. All emergency service vehicles, with a blue light emergency, will have access throughout the road closure period.
We regret any disruption this event may bring but we are confident that by carefully planning ahead, we can minimise the impact on residents and businesses. We encourage residents and businesses to plan ahead and make alternative arrangements wherever possible and also use this opportunity, where possible, to organise or take part in any community events or visit local attractions.
It is strongly recommended that all members of the communities carefully consider any movement in the area during the affected weekend; pay particular attention to the scheduling of any deliveries, servicing, maintenance, attendance, appointments and timetables which may be affected.
Are there any special provisions being made for persons requiring critical health care?
All health care and medical providers have been made aware of the event and the road closure periods; all providers have made provision for this and we will be continuing to work closely together to ensure that all care is provided when and where necessary. All emergency services, who have a blue light emergency, during the closure times will have access to the route.
People requiring access to critical health care during the closure periods must contactWhat access arrangements have been made for emergency service vehicles?
In planning for this event we have been liaising with Police Scotland, Fire and Rescue, Scottish Ambulance services as well as other critical service providers.
Emergency access to all properties and residents on route will be maintained at all times. Emergencies will be treated in the usual day to day way, and the safety of the residents and visitors alike will be a priority. In the event of an emergency situation occurring within the route, members of the public should contact the emergency services as usual on 999.
Emergency services will be dispatched as normal and access will be co-ordinated by the event organisers.
Within the TTRO, all vehicles must be removed from the affected roads. It is recommended that residents and businesses use off-road parking or alternative parking on adjacent roads that are not affected by the road closures.
There will be official event parking areas available in the local area. These parking facilities will have a parking charge for participants and spectators.
Event organisers would like to invite all businesses and residents affected by the road closures to park in the official event parking areas free of charge. If you would like to take advantage of this offer, please contact the Enquiries Team at firstname.lastname@example.org for a parking permit.
There are two separate control documents in place to ensure safety and security of (1) the event overall and (2) for the cycle races in particular. These will be subject to scrutiny and approval of the Council’s own Health & Safety Service and local emergency services.
There will security onsite throughout the event to manage and deploy crowd control measures.
There will be no alcohol on sale at any of the weekend’s events.
Where are the best places to watch the event?
The route is not ticketed, so everyone will be able to watch for free. Certain areas will be closed to spectators for safety reasons.
Spectators will not be allowed to travel by car, bicycle or on foot along the route whilst closed roads are in operation.
A where-to-watch spectator guide will be available in due course. This will include places to watch and details of timings..
Camping is not available on the event site. However, we are advertising a wide range of hotels, B&B’s, Caravans Sites and we will be looking to promote Camping sites that exist in the other Ayrshire areas this year. We would hope that there would be further camping opportunities in East Ayrshire and we will be contacting a number of local businesses and enterprises to discuss the feasibility of this from an economic development perspective.What about additional litter on the routes?
Bins will be provided at all key locations around the event site. There will be a dedicated Waste Management contractor for both the event site and the routes, with a team and vehicle travelling behind the race to collect litter dropped by riders.
The event organisers and East Ayrshire Council will ensure that the course and event site are cleared on the closure of the event.
In relation to compensation for loss of trade incurred due to the road closures, Roads Authority have statutory powers or duties as defined in the (Road Scotland Act 1984), there is no general liability in law to pay compensation. As such, we regret that the Event Organiser and East Ayrshire Council are not able to make any payments of this nature.
We have endeavoured to create diversion routes across the event to mitigate against this. In addition, local businesses which believe they may suffer due to road closures can contact the organisers to discuss opportunities for promotion of their business at the EXPO event.
Event information will be shared using various methods including letter drops to homes, local media, and online via the event website.
All road closure information, including timings, will be available at www.tourofayrshire.com and any new questions / answers raised relating to the event will be added to these FAQs. Every household, along with Churches, Businesses and other key stakeholders such as Farms will be informed of the likely impact caused in detail.
Care providers are being asked to ensure information is shared with vulnerable people.
There will also be communications including radio stations and newspapers to encourage the wider community to participate in the events and Expo.
The current agreement will see this event develop in East Ayrshire over a three year period with potential to host an increase of participants in years two and three. In addition, this event is a qualifier event for the UCI Gran Fondo World Series, where riders can qualify to represent their country at the World Championship. With this in mind, we expect many riders from around the world to take part in the event to qualify. We expect to generate increased International entries in future years, who will see the area and its many attractions benefit from increased tourism.Who in East Ayrshire Council approved this event?
Elected Members and Officers of East Ayrshire Council were approached by a consortium of local, national and international organisations with a view to hosting this prestigious event in the area due to our stunning scenery and reputation for promotion of Sport.
Following a great deal of consideration and assessment it was agreed that this event would provide considerable benefits to East Ayrshire including opportunities to promote lifelong physical activity especially cycling; economic benefits for local businesses across East Ayrshire and to promote East Ayrshire as a tourist destination, with many Council, voluntary and community led attractions to offer visitors to the area.
We do understand that the event impacts many residents and businesses and we will ensure that all disruption is kept to a minimum. We would like to thankyou in advance for your understanding and we hope that you embrace this amazing event that is coming to the area. If you have any question or queries that have not been included in the above, please email us at TOA.Enquiries@east-ayrshire.gov.uk or email@example.com.